CONSTITUTION

AND

BYLAWS

of the

NEW MEXICO POSTAL WORKERS UNION

of the

AMERICAN POSTAL WORKERS UNION, AFL-CIO
AMENDED APRIL 19, 2008

BY VOTE AT THE NEW MEXICO STATE CONVENTION

ARTICLE 1 - NAME

This organization shall be known as the New Mexico Postal Workers Union, AFL-CIO.

ARTICLE II - OBJECTIVES

Section 1. The objectives of the NMPWU shall be to take a leadership role in all matters of legislation that may concern our members, to further the education of the members by developing a well rounded training program and presenting that program through assemblies throughout the state, and developing an aggressive organizing program in conjunction with the member locals to increase our membership in the APWU and the Auxiliary.

Section 2. This State organization favors an amalgamation of all postal employee organizations and an affiliation with the American Federation of Labor and the Congress of Industrial Organizations.

ARTICLE III - MEMBERSHIP

Section 1. Any local or member-at-large in the State of New Mexico who is in good standing with the APWU shall be eligible for membership in the New Mexico Postal Workers Union, AFL-CIO.

Section 2. No person eligible under the above provisions shall be denied membership because of race, color, creed, sex, sexual orientation, nationality, handicap, political affiliation, age or religion.

Section 3. Honorary Members - Any person may be elected to honorary membership subject to action of the Convention.

Section 4. No criticism, reflection, argument or debate touching on any member?s race, color, creed, sex, sexual orientation, nationality, handicap, political affiliation, age or religion shall be allowed at any meetings of the State Union.

ARTICLE IV - CONVENTIONS AND ASSEMBLIES

Section 1. This State Union shall meet annually between April 15 and May 31 at a place determined by the host district.

In the event that the city within this designated district is not able to host the Convention or assembly, the State President and the District Vice President shall be advised ninety (90) days prior to the scheduled Convention date.

Section 2. Sites for the annual Convention or assembly shall be alternating districts between North and South.

Section 3. Not more than three hundred dollars ($300.00) each year shall be allowed from the treasury of this Union to help pay the expenses of the Local which hosts the Convention. Monies spent out of the three hundred ($300.00) must be receipted and itemized back to the State Treasurer. Any remaining funds must be returned to the State Treasurer within thirty (30) days of the Convention.

Section 4. Money spent by hosting cities must be approved in advance by the State Executive Board. A budget proposal must be submitted six (6) months prior to the State Convention to the Executive Board itemizing how the three hundred ($300.00) being obligated by the State is to be spent.

Section 5. The State Executive Board has the authority to make a determination to move the Convention site at any point after the Convention site has been selected, if the Executive Board feels, by majority vote, that it is in the best

interest of the members of the NMPWU. The President would have the authority to select the new site. The Executive Board should be prepared to explain to the delegates why it was necessary to move the site.

Section 6. In the event the Convention or assembly is held at an alternate city, all designated Convention funds not spent by the original host district and all funds not authorized by the State Executive Board shall be returned to the State within thirty (30) days and a new check shall be advance consistent with Sections Section 3. Each local in good standing shall be entitled to one (1) vote for each four (4) members or fraction thereof of 3 and 4.

ARTICLE V - REPRESENTATION

Section 1. During a Convention year all delegates will be given an opportunity to submit resolutions in writing up to no later than 1:30 PM on the first day of the Convention.

Section 2. No local shall be represented by proxy.

A delegate must be a member in good standing of the local which he/she represents and must not be employed in any office other than that of the local which he/she represents.

Section 3. Each local in good standing shall be entitled to one (1) vote for each four (4) members or fraction thereof of locals represented at a Convention, and each member of said local shall be a paid-up State member thirty (30) days prior to the Convention date, or pro-rated based on amount paid.

A member-at-large shall be entitled to vote one (1) vote, provided he/she comes from an office of four (4) members or less and one-fourth (1/4) vote for an office of five (5) members or more.

Section 4. Representation shall be based on the average membership paid for one year, provided that any local upon originally joining this State Union, shall be entitled to representation at the next State Convention. Locals or members-at-large who are delinquent will not be entitled to representation at Conventions.

Section 5. Alternate delegates may be seated in the absence of regular delegates upon presentation of proper credentials.

ARTICLE VI - ELECTION OF OFFICERS AND DELEGATES TO NATIONAL CONVENTION

Section 1. The elected officers of this organization shall be the President, two (2) District Vice Presidents, one (1) of whom shall be designated as Executive Vice President by the Executive Board, A secretary-Treasurer, and two (2) Trustees. The two districts are North and South. Trustees will not be members of the Executive Board.

Each respective Division (Clerk, Maintenance and/or Motor Vehicle) shall elect its own Director, whenever feasible .

All officers shall be elected by secret ballot every two (2) years. Officers shall assume office on July 1st of the year in which they are elected.

Section 2. Only members in good standing are eligible to run for office. Any postal employee eligible to be a member of the American Postal Workers Union who voluntarily holds a managerial, supervisory or EAS position with responsibility for issuing or recommending discipline, or applying or interpreting the National Agreement for the equivalent of one (1) pay period in a year shall be ineligible to hold office at any level of the American Postal Workers

Union (APWU) or to be a delegate to any Convention held by the APWU or any subordinate body of the APWU, so long as the employee continues to serve in such position and for a period of one (1) year from the time the employee vacates such position.

Any postal employee who has submitted an application to a managerial, supervisory or EAS position with responsibility for issuing or recommending discipline or for applying or interpreting the National Agreement shall withdraw such application prior to acceptance of nomination for any office in the APWU.

Section 3. Any member who has submitted an application to a managerial or supervisory position shall withdraw such application prior to accepting nomination for any office.

Section 4. Delegates to the National convention of the APWU shall be elected at the State Convention in the same year as the National Convention. The President, by virtue of his/her office, is an automatic delegate to the National Convention. If an alternate delegate or more than one (1) delegate is to be sent then election will be by secret ballot. The State Executive Board shall recommend, under unfinished business, the number of delegates to be sent to the National Convention. The State election of delegates will take place simultaneously with the election of officers.

Section 5. The State Convention shall decide the amount to be paid to the National Convention delegate(s). The Secretary-Treasurer will give a check to the delegate(s) for the authorized sum no later than five (5) weeks prior to the opening of the National Convention.

Section 6. Any member in good standing who wishes to be a candidate for a State office shall be nominated from the floor of the State Convention or by submitting his/her name to the Nomination Committee.

Section 7.

(a) No member may run for more than one (1) State Office at a time.

(b) Should any State Officer resign for any reason during his/her term of office, said officer shall not be allowed to succeed himself/herself in the same office.

ARTICLE VII-DUTIES OF OFFICERS

SECTION 1. PRESIDENT - It shall be the duty of the President to preside over all State Conventions and meetings of the Executive Board. He/she shall be a member of all committees. The President shall appoint the necessary committees at each Convention. He/she shall fill, with the approval of the Executive Board, all vacancies from any cause whatsoever, subject to the approval of the Executive Board, until such vacancy is filled by election.

He/she shall submit to each Convention a written report of his/her official acts during his/her term of office and shall perform such other duties as this Union may require.

He/she shall be responsible for the printing and distribution of all organization material and the State newsletter to be published at least once a year. Semi-annually, he/she must attend at least one (1) district meeting and submit a financial report prepared by the Secretary-Treasurer. The President shall be reimbursed for all receipted reasonable and necessary expenses while attending State Conventions and seminars including mileage at the standard IRS rate. The President shall receive one thousand ($1,000) annual salary to be paid in equal installments at the end of each calendar quarter, and is allowed to be reimbursed for LWOP taken up to ten (10) days annually. A written report of his/her activities shall be published once a year.

The President shall arrange a minimum of 3 steward training seminars in the year of the State Convention and a minimum of 2 in the off year. Seminars are to be rotated within the State of New Mexico

Section 2. VICE PRESIDENTS - The Vice Presidents shall preside over all meetings in their respective districts with the exception of the State Convention and Executive Board meetings. The Vice Presidents, under the supervision of the President, shall be responsible for organizational work, both National and State, within their respective districts, under the supervision of the President. The Vice Presidents shall received five hundred ($500) annual salary to be paid in equal installments at the end of each calendar quarter. A written report of their activities shall be published once a year. In the absence or unavailability of the President or Secretary-Treasurer, the Vice President may co-sign checks.

The Vice President shall perform other duties as assigned by the President. The Vice Presidents shall be reimbursed LWOP taken up to four (4) days annually.

Section 3. SECRETARY-TREASURER - The Secretary-Treasurer shall keep a record of all proceedings and all other records of the State organization. He/she shall keep a record of the members of each local and each member-at-large, showing the name and address of each

member. He/she shall make a written report to each State Convention of all official acts during the term of office. He/she shall in a timely manner fill out and complete the

appropriate LM report. The Secretary-Treasurer shall receive and deposit all monies of this State organization in a bank which is a member of the Federal Reserve System. He/she shall submit a written report to each State Convention on all monies received. He/she shall be bonded for no less than the minimum required by law, the expenses of which shall be paid by the Organization. The Secretary-Treasurer shall submit, the day before each Convention, at each Convention, the books of the organization to the Auditing Committee appointed by the President. He/she shall notify all locals and members-at-large of all changes in the constitution and bylaws within sixty (60) days after the State Convention. He/she shall receive an annual salary of eight hundred ($800) to be paid in equal installments at the end of each calendar quarter. The Secretary-Treasurer shall be reimbursed the same as President for travel, lodging, and registration expenses while attending State functions and the State Convention. He/she must contact the President once each quarter with an updated, written financial report. The Secretary-Treasurer will be reimbursed LWOP five (5) days annually.

He/she shall be custodian of all monies of the NMPWU. He/she shall disburse all monies by check countersigned by the President. He/she shall submit a written report to the Convention of all monies received and disbursed and a written report of her/his official acts during his/her term of office. He/she shall perform other duties as assigned by the President.

ARTICLE VII - DUTIES OF OFFICERS

Section 4. CRAFT DIRECTORS: Where a Division Director exists it shall be the duty of the person holding that position (Clerk, Maintenance and/or Motor Vehicle) to work under the direction of the President and to meet with their Division members prior to, during or after the Convention to update them on the issues of concern and contract language pertaining to each named Division.

Section 5. EXECUTIVE BOARD: The Executive Board of this Union shall consist of the President, two Vice Presidents and the Secretary-Treasurer, all elected officers. The President shall serve as Chairman of this Board. The Executive Board shall be empowered to make all decisions between Conventions consistent with the adopted budget and shall met at the call of the President. Three (3) members shall constitute a quorum.

ARTICLE VIII - VACANCIES

In the event of the death, resignation or removal as a result of charges or recall of the President, the Secretary-Treasurer shall immediately advise the Executive Vice President of such vacancy. The Executive Vice President immediately will assume the duties of the President and serve out the unexpired term of his/her predecessor. The President shall appoint from all eligible members of the State of New Mexico to fill any vacancies in the event of death, resignation or removal as a result of charges or recall.

ARTICLE IX - COMMITTEES

Section 1. Auditing Committee: The completed annual audit report shall be submitted in writing to the Convention and Assembly. A yearly financial report shall be provided to every local president within the NMPWU and to the NMPWU Executive Board members and a copy reproduced for the Convention. This committee shall include two (2) Trustees, and the Secretary-Treasurer, who should be available at every audit to provide information and the required records.

Section 2. Budget Committee: The Budget Committee, which shall include the President and Secretary-Treasurer of the NMPWU, shall prepare a budge for the next two (2) fiscal years. This committee shall meet within sixty (60) days after the State Convention to consider the budget. Their report shall be presented to the President within ten (10) days, and the President shall cause it to be printed in the NMPWU official publication. The budget must be approved at the State Convention.

Section 3. Scheme, Mechanization and Automation Committee: When necessary this Committee shall be appointed by the President to correlate and disseminate all information pertaining to schemes, mechanization and automation. The committee shall work with the NMPWU to distribute information to member locals and also to provide locals with the method of presenting their ideas to the National officers charged with the responsibility in these areas. Receipted reasonable and necessary expenses of the Committee shall be paid by the NMPWU.

Section 4. Other Committees: There may be, upon the decision of the Executive Board or Convention delegates, Constitution & By-Laws, Education, Organization, Human Relations and Legislation Committees.

A program and/or report shall be prepared by each committee to be presented to the Convention. The President shall appoint the members of each committee in addition to two (2) sergeants-of-arms.

Section 5. Publication and Publicity Committee: This Committee shall be responsible for the public relations policies of this Union. The chairman shall be the Editor. The Committee shall consist of the Editor, Secretary-Treasurer and Executive Vice Presidents.

ARTICLE X - REVENUES AND FISCAL YEAR

Section 1. The fiscal year of the New Mexico Postal Workers Union shall begin on January 1 and end December 31.

Section 2. The revenues of the New Mexico Postal Workers Union shall be derived from a per capita tax of four dollars and no cents ($4.00) per year per member from all affiliated local unions and members-at-large in the State. The per capita tax is payable yearly by February 28. The Secretary/Treasurer will notify each local in writing by January 5 that dues are payable by February 28.

Section 3. Any Local or member-at-large affiliated with this Organization which fails to pay its per capita tax on or before the month after it is levied shall be notified by the Secretary-Treasurer. If at the end of three (3) months they are still in arrears, a notice of suspension shall be given in writing to the delinquent Local or member-at-large that if they fail to bring their dues current within thirty (30) days the Local/member shall be dropped from the rolls.

Section 4(a). It shall be the financial policy of the NMPWU to maintain a budget not to exceed ten percent (10%) of the established budget as approved by the Convention.

Section 4(b). In the event any expenditure(s) exceeds the ten percent ( 10%), Executive Board approval must be granted prior to make that expenditure.

Section 5. The President shall have the authority to spend up to two-hundred fifty dollars ($250.00) per month for receipted necessary operating expenses. These expenses must be within the budget of the NMPWU.

ARTICLE XI - RECALL

Section 1. Upon having sufficient proof that an officer(s) has acted dishonestly or otherwise detrimental to the best interest of the membership, twenty-five percent (25%) of all the members eligible to vote for the officer(s) can file a petition for recall with the Executive Board. The petition shall include the Social Security number and Local of each signer.

Section 2. A copy of the charges, which shall be made in duplicate form, must be submitted with petitions for recall. The Executive Board shall send one (1) copy of the charges to the officer(s) against whom the charges have been preferred. The officer(s) who has had recall proceedings filed against him/her shall be given an opportunity for defense at an official hearing by the Executive Board. Fifteen (15) days shall be allowed him/her to reply to the charges, same to be in writing. If, after fifteen (15) days the Executive Board has failed to receive a reply, it shall proceed with the recall election. Copies of the charges and the reply, each of which shall contain no more than one thousand (1,000) words, and a statement from the Executive Board shall be sent out with each ballot. It shall require two thirds (2/3) of the votes cast to recall an officer(s).

ARTICLE XII - LOCAL AND MEMBERSHIP PROTECTION

The following shall constitute offenses, the commission of which shall subject any officer or member of the New Mexico Postal Workers Union to disciplinary action as set forth herein:

Section 1. a) Violating any provision of the Constitution or Bylaws or failure to perform duties or functions specified or required therein.

b.) Engaging in a movement which has for its purpose the fostering of a rival organization.

c). Violating the right of members to be free from discrimination on the basis of race, color, creed, sex, sexual orientation, nationality, handicap, political affiliation, age or religion.

d). Engaging in conduct that would expose the New Mexico Postal Workers Union to civil liability.

e). Joining or lending active support to any organization or movement whose purposes and objectives are contrary to the fundamental principles of the Government of the United States of America.

f ). An officer or member found guilty of any of the foregoing after the filing of charges and the holding of hearings and other procedures as prescribed in this Article, may be disciplined by probation, suspension, expulsion, or other appropriate disciplinary action.

Section 2. a) The State Executive Board shall constitute the trial board before which hearings on charges may be held. In cases in which a State Executive Board hearing officer(s) is appointed, such hearing officers(s) shall hold such trial under such trial procedure as shall be determined by the trial board; shall make findings of fact and conclusions of law

in respect to such charges; and shall recommend to the trial board what disciplinary action, if any, is to be taken by the trial board. In all cases, including those in which a hearing officer(s) is appointed, the trial board itself shall determine for itself what disposition should be made of the charges before it.

b). Any decision or disposition of charges by the elected trial board shall be reduced to writing and submitted as a report to the Secretary-Treasurer of the State Union, including a synopsis of the testimony introduced at the trial, together with the verdict "guilty" or "not guilty" and the recommended disciplinary action, if any. Upon receiving the report, the Secretary-Treasurer of the Union shall read it at the next Convention and, in the event of a guilty verdict, submit first the question of sustaining the report as to guilt or innocence and, if guilt is determined, then the question of accepting or rejecting the recommended disciplinary action shall be acted upon by the State Convention or mailed out to the Locals for acceptance by majority vote. However, if the recommended disciplinary action is expulsion, suspension without pay in excess of sixty (60) days or termination of an incumbent elected officer, an affirmative vote to expel from office or terminate the membership of the officer cannot take effect unless confirmed by two-thirds (2/3) of the votes cast at the State Convention or by two-thirds (2/3) vote of referendum on the recommended disciplinary action. The affected member/officer shall have ten (10) days to submit a written reply to the report. The report and the reply from the affected member/officer, if submitted, each of which all contain no more than one thousand (1,000) words, shall be presented to the State Convention or sent out with each ballot.

Section 3. a). Any person against whom disciplinary action has been taken or, whose charges have been dismissed in whole or part, shall have the right to appeal as follows:

b). From the disciplinary action or dismissal of charges by the union, (1) to the National Executive Board, and (2) to the National Convention.

c). From the disciplinary action of or dismissal of the charges by the National Executive Board to the National Convention.

d). In acting as an appeal board, the National Executive Board may appoint one (1) or more National Union Officer(s), who shall be impartial, to act for it for the purpose of hearing any appeal, in which case the member so named shall make recommendation to the National Executive Board concerning the disposition of the appeal, and it shall determine for itself what final disposition shall be made of the appeal.

e). Appeals shall be taken within a reasonable time not to exceed thirty (30) days from the date that notice of disposition of the charges or disposition of any intermediate appeal is received; provided, however, that the appellate body may, in its discretion, extend such time for appeal if circumstances so warrant. Appeals shall be in writing and shall state the basis of the appeal. The appellant shall be permitted to present such appeal in person before any appellate tribunal, provided, however that in the case of an appeal to a National Convention, such personal appeal shall be limited to appearance before the Convention committee established to deal with appeals unless such appeals committee or the Convention itself determines to permit a personal appearance before the National Convention.

f). Individuals against whom disciplinary action has been taken shall be obligated to exhaust all remedies provided for in this Article and in the Constitution before resorting to a court of law or other tribunal.

ARTICLE XIII - EDITOR

NEW MEXICO STATE BY-LAWS

ARTICLE I-ORDER OF BUSINESS

1. Roll call of officers

2. Roll call of delegates

3. Report of committee on credential

4. Report of audit committee

5. Reading and approval of minutes

6. Reports of officers

7. Reports of other committees.

8. Unfinished business

9. Reports of standing convention committees

10. New business

11. Naming place of next convention or assembly

12. Election of officers (1st order of business,second day)

13. Ajournment

ATRICLE II- QUORUM

Twenty percent(20%)of the registered voting delegates, but not less than three Locals, shall constitute a quorum but less than that number may adjourn to meet at a future specified time. Each of election officers at the State Convention shall have one (1) vote.

ARTICLE III- AUTHORITY

In the absence of other authority, the deliberations of this organization shall be governed by Robert's Rules of Order, Newly Revised.

ARTICLE IV- AMENDMENTS

Amendments to the By-Laws may be made in the same manner as prescribed for amendments to the Constitution except the Rules of the Convention which may be amended by a majority of delegates voting in convention.

ARTICLE V- MEMBERSHIP LIST

Locals will provide an updated mailing list of their membership to the State organization twice yearly. This report will be sent to the State Secretary-Treasurer during the months of November and April of each year.

ARTICLE VI- SEPARABILITY CLAUSE

Should any part of this Constitution and By-Laws of the NMPWU of American Postal Workers Union, AFL-CIO, herein be rendered or declared invalid by reason of any existing or subsequently enacted legislation or by a court of competent jurisdiction, such invalidation of such part or provision of this Constitution an By-Laws shall not invalidate the remaining portions of this Constitution and By-Laws, and they shall remain in full force and effect.

RULES OF THE CONVENTION

1. In the absence of a special motion, the first business session of the convention will be called to order at 9:00 AM to 12:00 Noon, and from 1:00 PM to 5:00 PM. Second day: the same as the first day. Third day: from 8:30 AM to finish of business or 12:00 Noon, whichever comes first.

2. Visitors and delegates shall be seated in separate sections. National officers may be recognized by the chair, on a specific issue, by a two-thirds(2/3) vote of the convention. The only exception is that any National officer that is a member of a state affiliated local shall be allowed to address the convention and need not be recongnized by the chair. National officers will not make campaign speeches or distribute campaign literature on the convention floor.

3. The nomination of State Officers and delegates to the National Convention shall be the last order of business on the first (1st) day. Elections will be the first(1st) order of business on the second (2nd) day.

4. To obtain the floor, a delegate shall rise, address the chair, and state his or her name and local.

5. A delegate shall not speak more than twice on the same question, the first time being limited to five (5) minutes, the second to two (2) minutes only after other delegates have had the opportunity to speak. No delegates shall be allowed to relinquish his/her time.

6. There shall be thirty (30) minute, time limit on discussions on any one subject.

7. Nominating speeches shall be limited to two (2) minutes, two (2) seconding speeches of one (1) minute each shall be pemitted.

8. An original motion shall be open for discussion until it has been seconded and stated by the chair.

9. An original motion shall be open for amendment (if seconded) from the floor.

10. When a question is pending before the convention, no motion shall be in order except to adjourn, recess, or refer to lay on the table, for the previous question, to postpone to a certain time, to divide or amend which motion shall have precedence in the order stated.

11. A motion to lay on the table shall not be debatable except between the maker of the original motion and the maker of the motion to lay on the table.

12. Debate on a question of appeal from the decision of the chair shall be limited to the appellant and the chair.

13. A motion to reconsider will not be entertained unless by a delegate who noted on the prevailing aide.

14. It shall require a majority vote to reconsider.

15. No delegate shall interrupt another in remarks except to call a point of order or request information.

16. The report of a committee shall be considered to adopt the same, without the formality of a motion or second.

17. The report of a committee of concurrence in a resolution shall be subjected to amendments and substitution from the floor of the convention; the same as other motion and resolutions.

18. It shall require at least five (5) voting delegates to second the motion, and a majority to close debate (previous question).

19. No resolution shall be subitted after 1:30 PM of the first day.

20. Adjournment shall be regularly made by motion, seconded and carried by majority vote.

22. In the absence of a special rule, ROBERT'S RULES OR ORDER, NEWLY REVISED, shall govern.

23. Rules abopted for the conduction of this year's business are carried forward to the next convention.

24. The order of business may be transposed at any time by a majority vote of the delegate and state officers in the convention.

INSTRUCTIONS FOR THE ELECTION COMMITTEE

The Election Committee will have complete charge of all phases of the election from opening nominations until 48 hours after the election results have been announced.

1. Any challenges to the election MUST be registered with the CHAIRPERSON of the Election Committee immediately after the election and cite the reason(s) for the challenge. In the evant of a such a challenge, the Election Committee will immediately consider such challenge. The challenge and the disposition of such challenge shall be handled in accordance with those procedures outlined in the National Convention.

2. Nominations for officers, National Convention delegates and the next convention or assembly site will be accepted during the afternoon of the first day of the convention. Ballots will be prepared by the Election Committee for all contested positions.

3. Only those Locals and MALs within a District may vote for the Vice President of that District.

4. Ballots for all election contests will be prepared and safeguarded by the Election Committee during the evening of the first day of the convention and the election of those positions will be the first order of business on the second day of the convention.

5. Members-at-Large in attendance at the convention may, at the pleasure of the convention, be awarded a one fourth (1/4) vote if more than three members-at-large are in attendance. If three or less members-at-large will have one vote each.

6. Locals may have one or more delegates in attendance to vote the number of votes assigned to them.

7. A master list will be prepared by the Credentials Committee and the State-Treasurer as to the number of votes accorded to each local. INQUIRIES CONCERNING THIS APPORTIONMENT MUST BE ADDRESSED AND SETTLED WITH THE SECRETARY-TREASURER PRIOR TO COMMENCEMENT OF VOTING. Once the vote has starded, THERE WILL BE NO ADJUSTMENTS.

8. The following will be listed on the general ballot provided the positions are contested: If a position is unchallenged, the Secretary-Treasurer will cast a white ballot and declare the unopposed nominee as the winner of the election. If there are no nominees for a position, the position will be filled by State appointment in accordance with the State Constitution.

A. President

B. Vice President (North)

C. Vice President (South)

D. Secretary-Treasurer

E. Two Trustees

PREPARATION OF BALLOTS:

1. All ballots MUST be accounted for when printed and the number recorded. After the voting, all unused ballots will be counted and sealed.

2. After the ballots counts have been verified, all used ballots will be sealed.

3. The number of used and unused ballots MUST total the number that was printed.

VOTING PROCEDURE:

1. The delegates entering the voting area will give the name of the Local for which he/she is voting and whether he/she is voting all ballots or not. He/she will give this information to a member of the election committee who is stationed at the entrance with the list provided him/she by the Treasurer and the credentials committee. The election committee member will verify the number and instructed the election committee member sitting next to him/her to issue the verified number of ballots.

2. The committee member having custody of ballots will count and with a snip of his/her scissors will clip off a corner from the bottom of the delegate's badge showing that the delegate has received his/her ballots. NO ELEGATE ENTERING THE VOTING AREA WILL BE ISSUED ANY BALLOTS IF HIS/HER BADGE HAS ALREAD BEEN CLIPPED. The delegates will mark his ballots, fold then, deposit in the ballot box and leave.

COUNTING THE BALLOTS:

Once the vote has been completed, the election committee will be locked in under the supervision of a Sergeant-at-Arms and will not leave until the count has been completed and verified.

ANNOUNCING THE RESULTS:

1. As soon as the full count has been verified, the Chairperson of the Election Committee will notify the President. The Chairperson of the Election Committee will then announce the results to the convention immediately before adjournment or the first order of business the next day morning. The Chairperson of the Election Committee will retain the officlal tally along with the box containing the sealed ballots.

2. The person receiving the highest votes will be elected.

INSTRUCTIONS TO THE RESOLUTIONS COMMITTEE

1.Each committee member, insofar as is practical, will be supplied with an advance copy of all resolutions which have been submitted for the State Convention. These resolutions have already been divided into the proper categories(i.e., State Convention, National Convention, etc.)

2. The committee member will study the proper category of resolution to which they have been assigned and be prepared to make a recommendation to the full committee as to concurrence (agreement with the resolution), non-concurrence (disagree with the resolution) or other action such as amendment, or substitute motion.

3. The full committee will meet at the appropriate time to prepare a report to the convention.

4. The chairperson of the committee, when called upon to submit his/her report will join the chairperson of the convention. The convention chairperson will turn the microphone over to the chairperson after each resolution has been voted upon for his presentation of the committee's recommendation on the next resolution.

PROCEDURE

1. The convention chairperson will turn the business over to the committee chairperson by announcing "Chairperon of the Committee".

2. The chairperson will then read the resolution and the committee's recommendation. The committee's recommendation is the same as a mention on the floor and must either be voted up or down or amended before any other business can be place before the convention.

3. Once the committee chairperson has presented the resolution and the committee's recommendation, the convention chairperson will conduct the business until he turns the gavel back with the words, "Chairperon of the Committee" or unless he asks for a point of clarification.

1. The Audit Committee will meet with the State Secretary-Treasurer the evening prior to the start of the convention at the time and place on the convention site which is convenient and proceed to audit the books and records of the New Mexico Postal Workers Union.

2. The Audit Committee will be the second committee called to the floor at the convention to give its report after the formal opening of the convention by the President and after the initial report from the credentials committee.

3. The chairperson of the Audit Committee will report to the convention on the financial status of the State Organization's investments, interest accounts, and the general well being of the financial functions of the State.

4. A report will be made as to the compliance with Federal and other laws governing the administration of accounts.

5. The committee will ensure two signatures are on all checks issued by the State.

6. The committee will ensure direct deposit of State funds is being utilized wherever possible.

7. The committee may,at its pleasure, submit informal recommendations as to future operations which will be taken under consideration by the Executive Board's Budget Committee at its next meeting.